logo
Personal Self Storage

WHAT DO I NEED TO DO WITH MY PRACTICES OLD MEDICAL RECORDS?

Medical practices in the UK are required to store medical records for long periods of time, which can make storage a bit of a challenge, especially for smaller practices. NHS standards mean long periods of retention for most medical records including notes, medical records and legal documents in case they are needed in the future.


How to decide which records to dispose of and which to store?


As mentioned above, most medical records are required to be stored for long periods of time, so it is vital you correctly identify which documents can be disposed of and which require storage.


Categorising paperwork is the easiest way to begin the process of deciding what can be disposed of and what needs to be kept. Any materials that can be categorised as financial, meeting minutes or marketing material should be able to be disposed of without hassle. We do recommend utilising a certified confidential waste disposal service when disposing of and shredding to ensure you maintain patient confidentiality and comply with GDPR policies.


Patient records are usually required to be stored safely and accessibly for the duration of the patient’s life, and in some cases for up to 10 years after death. You can use a range of government tools to cross-reference information including the government’s Will and Probate Search. If you are a small practice, it is likely you won’t have the physical storage space to safely store all documentation. This is why we offer medical archive storage as well as providing you with medical storage boxes also known as ‘Lloyd George’ storage boxes.


Can Flexible Storage Solutions store my practice’s old medical documents?


Yes, here at Flexible Storage we offer medical archive storage solutions to make the storage of your documents simple and reduce the amount of paperwork stored on-site at your practice. We store medical records using Lloyd George records boxes, these boxes have been used for years in the UK and provide secure storage of confidential medical records and documents.


Our team have years of experience safely and securely storing medical records. Our file management system is fully GDPR-compliant and gives you online to access to manage and retrieve medical documents stored at our facility from your desk.


Can Flexible Storage Solutions destroy my practice’s old medical documents?


At Flexible Storage, we offer a confidential waste service, meaning that we can indeed dispose of any obsolete medical documents. We can facilitate the secure destruction of your confidential medical waste through our fully licensed, GDPR-compliant partner. Our service guarantees that your documents will be professionally shredded, and each destruction will come with full certification for peace of mind.


To find out more about our medical archive storage and medical confidential waste disposal services, contact our team.



Share

Discover the essential steps to ensure your classic beauty stands the test of time in pristine condi
By Élise Beudet 16 Apr, 2024
Discover the essential steps to ensure your classic beauty stands the test of time in pristine condition. Embark on a journey to store automotive legacy today!
Discover essential tips for preserving furniture in long-term storage with Flexible Storage!
By Élise Beudet 13 Mar, 2024
When it comes to storing your furniture for the long haul, a bit of strategic planning goes a long way. Whether you're downsizing, moving house, or just seeking extra space, Flexible Storage is here to guide you through Furniture Storage 101. Our specialised self-storage solutions ensure your furniture remains in top-notch condition, ready to come back home whenever the need arises. Clean and Prep Before bidding farewell to your beloved furniture, embark on a thorough cleaning mission. Dust and debris can settle during storage, potentially causing damage over time. Take the time to use appropriate cleaners for different materials—wood polish, fabric cleaner, or metal polish—and make sure everything is completely dry before putting it away. This initial step sets the stage for safe long-term storage. Disassemble Smartly For items that can be disassembled, such as tables and bed frames, take advantage of the space-saving benefits. Disassembling not only saves space but also reduces the risk of damage during transport and storage. Ensure to keep all screws and bolts organised in labelled bags, providing a foolproof plan for stress-free reassembly when the time comes to retrieve your furniture. Quality Packing Materials Investing in high-quality packing materials is a small expense compared to the potential damage your furniture might face. Wrap items in furniture blankets or bubble wrap to provide an extra layer of protection against scratches and dings. Consider using specialised furniture covers for items like sofas and chairs, protecting them from dust and potential stains. The peace of mind that comes with knowing your furniture is well-protected is priceless! Storing Conditions Matter Wood and upholstery are particularly sensitive to extreme temperatures and humidity. Opt for an airtight, watertight and fireproof storage unit, like the ones at Flexible Storage, to mitigate the risk of warping, mould, or mildew. Elevate Furniture Keep your furniture off the ground by using pallets or boards. This precaution prevents potential moisture damage and makes it easier to clean the storage unit when needed. Regular Check-Ins Unless you have chosen the long-term storage option, it is essential to maintain an active presence. Schedule periodic visits every few months to check on your furniture. This proactive approach allows you to identify and address any issues promptly before they escalate. At Flexible Storage, we encourage our clients to stay engaged with their stored items, providing easy access for regular check-ins to ensure everything is in order. Labelling System Create a labelling system for your storage boxes and furniture parts. A clear and organised approach makes retrieval a breeze, saving you time and effort when you're ready to reclaim your items. Insurance for Peace of Mind Consider insurance coverage for your stored furniture. While Flexible Storage takes every precaution to ensure security, having insurance provides an added layer of peace of mind in unforeseen circumstances. At Flexible Storage, we understand the importance of preserving your furniture for the long term. By following these tips and using our specialised self-storage solutions, you can rest easy knowing your furniture is in good hands. Contact us today to get started on your storage journey!
More Posts
Share by: