Online Document Management System
Easily track and manage your offsite storage documents with our online file management service. All document storage boxes stored with us are barcoded on entry to our archive centres. This information is then scanned and recorded into our computer online tracking and delivery system. All deliveries are supported by a computerised delivery note which is signed and dated at point of delivery to provide full traceability.
Online Document Storage for Businesses
Think of our online document management service as an extension of your own business. At any time you will be able to use our barcode system to index your files, all within the comfort of your own office. This will enable you to directly log in to our management control system via our website with your own unique password.
You will have instant access to document information, including storage history and current location. They may be located in one of our high security steel storage units, in transit on one of our vehicles or even on one of your colleague’s desks. Our system will inform you where a particular file is at any given time so that you are always in control.
- Authorised users will have 24/7 access worldwide
- Ability to track, manage and barcode files and/or boxes
- Online file management makes retrievals easy and secure, helping you stay GDPR compliant
- Ability to record information such as name, address, file number, destroy date and fee earner
Our convenient online service allows us to ensure the safety of all files and documents throughout the storage process and even in transit. This system allows us to safely look after your files no matter how long or short they have been in storage with us.
This is a FREE to use service from the initial set-up to the on-going support we can provide. Authorised users will be given full on site training and guidelines when requested.
Fast and Easy Offsite Document Retrievals
We have a fleet of various sized vehicles for specific collections and retrievals. From motorbikes to small vans to articulated vehicles, we have vehicles to facilitate any quantity of documents. We can collect boxes from your office or even another storage centre – whatever works best for you.
Our team can be on hand to load your storage boxes whilst our admin staff can help with indexing your files either in your own office or as boxes arrive at our archive centre.
Convenient Delivery Service
We also offer a variety of delivery schedules to suit your offsite storage needs, whether that is delivery in a couple of hours for those emergency cases, a next day service or our most popular, cost-effective, weekly service.
Our entire fleet of vehicles is GPS tracked and all of our staff are DBS checked and GDPR compliant. You can rest assured that your documents are in the safest hands in the industry. Get in touch with one of our professional storage team today to further discuss our online file management service and even receive a tailored quote.
EFFICIENT, RELIABLE & FRIENDLY
“Flexible Storage are efficient, reliable and friendly whilst running a professional business service and we have been very happy with them since the start of our contract.”Sally Hills, Bretts Business Recovery
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