From huge law firms to single solicitors, all legal businesses process masses of documentation. As experts in the law, you’ll know that they all need secure legal archive storage. Every aspect of the legal industry deals with huge amounts of paperwork on a daily basis. From international law firms to individual solicitors, all companies within the legal sector need to be able to manage masses of confidential documentation for extended periods of time. These documents need to be securely stored but easily accessible, as some files such as wills will have to be retrieved at an indeterminate point in the future.
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Perhaps more than any other sector, law practices need to be completely compliant with all data protection laws. The introduction of new GDPR regulations in 2018 has made it more important than ever to ensure all of your legal documents, files, contracts and records are appropriately stored and easily retrieved.
Storing and managing legal documents on-site can be impractical and often leads to office spaces becoming cluttered and disorganised. Cataloguing and managing all of your legal records is very time-consuming, not to mention frustrating. This is far from ideal for professional law companies who are processing large quantities of confidential information in an office with already limited space.
Wills are one of the most important documents in all of our lives. Even though we live in an increasingly digital age, the original paper copies of wills and deeds will need to be carefully stored for future reference. Whether you’re a law firm or an individual customer, it’s imperative that wills and other legal documents are securely stored and easily accessible.
While some law firms and solicitors may store their clients’ wills, not all offer this service, either due to lack of available space or concerns over security. A secure, cheap and convenient storage solution to your will storage concerns can be found in Flexible’s archive storage service.
Why not let Flexible Storage take this stress away with our legal archive storage and management service? We can collect, index and store all of your documents and legal records in our specialist archiving centre. Our storage services can be tailored to your specific needs and range from will storage to long-term ‘deep storage’ to an online file management service that gives you full access to manage and retrieve documents via the Flexible Storage website.
Legal firms are some of the busiest companies in the world with a constant turnover of cases and related paperwork. As such, legal documents and records can build up very quickly. Any files that are no longer useful or have exceeded their retention period will need to be securely destroyed. At Flexible Storage, we can ensure that your confidential documents are professionally shredded with our fully licensed partner company, certification will be issued after every destruction.
Legal file retention periods:
By taking advantage of our bespoke archive storage services, you can securely store, track and manage all of your legal files without worrying about finding the space in your office to keep them. We are fully compliant with GDPR and all of our staff are security vetted, so you know your documents are in the safest possible hands. Get in Touch with one of our knowledgeable team today to discuss the ideal archive storage service for your legal business.
The cost of legal archive storage depends on factors such as the volume and size of documents, the level of security required, the duration of storage, and additional services such as document pickup, indexing, and retrieval. It's best to get in contact with us for a customised quote based on your specific needs and requirements.
The retention period for legal documents varies depending on legal and regulatory requirements, industry guidelines, and the specific needs of your business or organisation. It is important to consult with legal counsel or compliance experts to determine the appropriate retention periods for different types of legal documents. Adhering to these retention periods helps ensure compliance, while also minimising storage costs and reducing the risk of premature disposal.
At Flexible Storage Solutions, we offer convenient retrieval options. You can typically request specific documents or files by contacting the storage provider and providing necessary information such as the document's barcode or description. The provider will locate and deliver the requested items to you, either physically or electronically, depending on your preference.
Yes, legal archive storage is designed to be secure. At Flexible Storage Solutions, we implement stringent security measures to protect stored legal documents. These measures often include restricted access controls, surveillance systems, fire suppression systems, climate control to prevent damage from environmental factors and adherence to strict confidentiality protocols.
Legal archive storage can accommodate a wide range of legal documents, including contracts, agreements, court filings, case files, intellectual property documents, wills, trusts, deeds, patents, copyrights, and other legal records. It can also include electronic records such as digital contracts and scanned copies of physical documents.
Legal archive storage is crucial for several reasons. It helps law firms, legal departments, and businesses comply with legal and regulatory requirements regarding document retention. It ensures the protection and preservation of important legal documents, reducing the risk of loss, damage, or unauthorised access. Additionally, it facilitates efficient record management, allowing easy access to historical legal information for audits, litigation, research, and reference purposes.
Legal archive storage refers to the secure storage of legal documents and records that are no longer actively used but need to be retained for legal, regulatory, compliance, or reference purposes. It involves storing these documents in a dedicated facility designed to preserve their integrity and ensure easy retrieval when needed.
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