The finance sector is one of the most document heavy industries in the economy. With its strict statutory regulations, masses of data and highly sensitive information, special care has to be taken to securely store financial documents to ensure full protection and GDPR compliance.
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As financial documents naturally deal with confidential information regarding a company or individual’s finances, they are particularly prone to security breaches and fraud. This only emphasises the importance of storing financial documents in specialised storage facilities where you can rest assured that they are in the safest possible hands but still easily retrieved.
At Flexible Storage, we provide professional archiving services for businesses in the financial sector. All of your confidential documents – from client information to tax records – will be securely stored in our archiving facility in water and fireproof containers under 24 hour CCTV surveillance.
Our financial archive storage service is convenient as well as secure, with a bespoke indexing and tracking system that gives you ultimate control for efficient data and records management. Our file management service uses a barcoding system that allows you to track your financial documents and retrieve them whenever they are needed.
Within the financial sector, having confidence in the secure destruction of your sensitive documents is just as important as their secure storage. Once your financial documents exceed their term of retention or are just no longer useful to your business, it’s imperative that they are safely and confidentially destroyed. As a financial organisation, it is your legal responsibility to ensure the destruction of any confidential waste in order to comply with the GDPR data protection act.
At Flexible Storage, we can securely transfer any of your unwanted files to our fully licensed partner shredding company where full certification is issued after every destruction. This way, you can ensure your unwanted financial data and documents have been professionally destroyed, keeping you fully compliant with data protection laws. Financial data and records management has never been easier or more secure!
Having provided archive services to financial businesses for many years, you can rest assured that your documents are in the most secure hands. Get in touch with one of our professional storage consultants today to receive a tailored quote for all of your financial archive storage needs.
The cost of financial archive storage depends on factors such as the volume and size of documents, the level of security required, the duration of storage, and additional services such as document pickup, indexing, and retrieval. Get in contact with us for a customised quote based on your specific needs and requirements.
The retention period for financial documents varies depending on legal and regulatory requirements, industry guidelines, and the specific needs of your business or organisation. It is crucial to consult with legal, accounting, or compliance experts to determine the appropriate retention periods for different types of financial documents. Adhering to these retention periods helps ensure compliance, while also minimising storage costs and reducing the risk of premature disposal.
Yes, financial archive storage is designed to be secure. At Flexible Storage Solutions, we implement stringent security measures to protect stored financial documents. These measures include restricted access controls, surveillance systems, fire suppression systems, climate control to prevent damage from environmental factors and adherence to strict confidentiality protocols.
Financial archive storage can accommodate a wide range of financial documents, including but not limited to bank statements, financial reports, tax records, invoices, receipts, contracts, loan documents, insurance policies, and investment records. It can also include electronic records such as digital invoices and statements.
Financial archive storage is important for several reasons. It helps financial institutions, businesses, and organisations comply with legal and regulatory requirements regarding document retention. It ensures the protection and preservation of financial records, reducing the risk of loss, damage, or unauthorised access. Additionally, it facilitates efficient record management, allowing easy access to historical financial information for audits, investigations, and reference purposes.
Financial archive storage refers to the secure storage of financial documents, records, and files that are no longer actively used but are required for legal, regulatory, compliance, or reference purposes. It involves storing these documents in a dedicated facility designed to preserve their integrity and ensure easy retrieval when needed.
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