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Document Scanning

We can cater for all of your document scanning needs, using our technical facilities and online file management service. Scanning your documents is a quick and reliable way to obtain a digital version of a physical file. Our online file management service enables you to maintain an efficient system for tracking and recording all scanning activity and documents. Retrieve important documents in seconds without the trouble of transporting the paper file.

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Why choose us?

  • Free Initial Box Collection

  • Fireproof Storage

  • Document indexing, tracking & retrieval

  • Storage to destruction service

  • Fully compliant with GDPR

  • ISO 9001 & ISO 27001 Certified

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Scanning On Demand

Many businesses need to be able to retrieve original copies of important documents but a physical copy isn’t always necessary or practical. Being able to request a scanned copy of a file is the quickest, easiest and cheapest way to retrieve its data while keeping it within the secure confines of our archiving centre.

Our Scanning On Demand service is ideal for any last-minute requests when you require a document urgently. We can retrieve it, scan it and email it over to you without delay.

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Scanning and Deep Storage

Once scanned, many documents need to be retained for extended periods of time to remain compliant. Our Deep Storage service is perfect for such documents, offering you a low-cost solution for secure long-term storage. This service gives you peace of mind knowing that the original document still exists in paper form but isn’t cluttering up your office.

Many businesses are reducing the amount of paper they use on a day-to-day basis. While this is feasible for some documents, it is not possible for others. Many files such as contracts and wills are legally required to have a stored physical copy and be readily accessible at any time. Being able to scan, store and securely destroy your sensitive documents is vital to any modern business.

If you require advice or a quotation on document scanning, please contact the Flexible Storage team and one of technical staff will meet with you to discuss your requirements. All scanning will be attached to the corresponding document on our file management system.

Request a quote
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Call us on 0800 652 1117

For more information on how Flexible Storage Solutions can help with
any of your storage requirements, please get in touch.

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Frequently Asked Questions

Can document scanning be combined with other services?

Yes, document scanning can be combined with other services to offer a comprehensive document management solution. This may include services such as document indexing or storage. We work closely with clients to tailor our services to their specific needs and provide a seamless end-to-end solution.

Is document scanning a secure process?

Yes, document scanning is a secure process. At Flexible Storage Solutions, we understand the importance of data security and confidentiality. We implement robust security measures to protect the documents throughout the scanning process, including secure handling, restricted access controls, data encryption, and adherence to privacy regulations.

How are scanned documents delivered to clients?

Scanned documents can be delivered to clients in various formats based on their preferences. Common delivery options include PDF (Portable Document Format), TIFF (Tagged Image File Format), or JPEG (Joint Photographic Experts Group). We are happy to discuss any format you might want us to use instead.

Can document scanning handle large volumes of documents?

Yes, our document scanning services can handle large volumes of documents efficiently. As a service provider, we have the necessary infrastructure, equipment, and skilled personnel to handle projects of various sizes, from small batches to large-scale digitisation initiatives.

How does the document scanning process work?

The document scanning process typically involves several steps. First, documents are prepared by removing staples, paperclips, or other bindings. They are then fed through high-speed scanning equipment, which captures digital images of each page. The scanned images are processed, optimised, and saved as electronic files.

What are the advantages of outsourcing document scanning services?

Outsourcing document scanning services offers several advantages. It saves time and resources that would otherwise be required for in-house scanning operations. At Flexible Storage Solutions, we have the expertise, equipment, and capacity to handle large volumes of documents efficiently. Outsourcing also ensures high-quality scanning results, adherence to industry standards, and compliance with data security and confidentiality requirements.

What types of documents can be scanned?

Virtually any type of paper-based document can be scanned, including contracts, invoices, receipts, forms, legal documents, personnel records, medical records, and more. Additionally, documents in various formats such as photographs, drawings, or microfilm can also be scanned and digitised.

Why is document scanning important?

Document scanning offers several benefits for businesses and organisations. It reduces physical storage requirements, eliminates the need for manual document handling, and enhances document accessibility and searchability. Document scanning also improves collaboration, enables remote access to documents, and supports disaster recovery efforts by creating digital backups of important information.

What is document scanning?

Document scanning is the process of converting physical documents into digital format using specialised scanning equipment and software. It involves capturing images of each page and creating electronic files that can be stored, indexed, and accessed electronically.


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