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Business Archive Storage

Businesses deal with vast amounts of documents everyday, often causing office clutter. Much of this paperwork contains sensitive information, needing secure business archive storage. Too often, these sensitive business documents are kept in office cupboards, filing cabinets or even left in piles out in the open for everyone to see. This not only makes your workspace cluttered and disorganised, it exposes your files to security violations and also makes it incredibly hard to find important physical documents when you need them.

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Why choose us?

  • Free Initial Box Collection

  • Fireproof Storage Containers

  • Document indexing, tracking & retrieval

  • Storage to destruction service

  • Fully compliant with GDPR

  • ISO 9001 & ISO 27001 Certified

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We are fully GDPR Compliant

Despite the increase in companies moving towards paperless operations, the vast majority of businesses still need to keep physical copies of their business documents. This paperwork is typically full of highly confidential information and will need to be securely stored for a number of years. Security is especially important since the latest GDPR data protection regulations came into effect in May 2018. At Flexible Storage, we’re fully compliant with GDPR so you know you’ll be in the safest possible hands.

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Indexing, Tracking and Retrieving Physical Documents

From business archives to sales invoices, tax records to employee details, running a business involves a great deal of documentation. For your company to operate at its maximum potential, you will need to employ a document management system that makes it as easy and safe as possible to store and retrieve physical files and records. For many businesses, employing the services of a specialist physical archive storage company such as Flexible Storage is the best way to achieve this.

With our file management service, we can index all of your business documents to make it as convenient as possible for you to track and retrieve any of your files in storage. All of your documents can then be tracked and managed online through our website so you know exactly where they are and how to retrieve them. Index and manage your physical documents from the comfort of your own desk.

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We offer secure business archive storage in our archiving centre, where your business records will be stored in heavy-duty storage containers that are both fire and waterproof. Our storage facility is also protected by on-site staff, 24-hour CCTV surveillance and a secure barcode system.

All businesses, no matter the size or sector, still have to process lots of physical documents on a daily basis. We work with a variety of businesses across a wide range of industries that include but are not limited to the financial, legal, medical sectors as well as SMEs, start-ups and public-sector organisations.

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Retention Timescales

Under the Companies Act of 2006, private and public limited companies are legally obliged to retain their accounting records for 3 and 6 years respectively. Similarly, all private businesses in the UK must archive any physical records used to complete their tax return for 6 years. That’s a long time to keep highly sensitive paperwork sitting around your office.

Other physical business documents with long statutory retention periods:

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Wage records

6 years including overtime, bonuses, expenses

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Pension scheme and pensioners' records

12 years from the end of any benefit payable under that policy

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Parental leave

5 years from the birth or adoption of the child or 18 years if the child is a recipient of disability allowance.

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Retirement benefits scheme

6 years from the end of the scheme year

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Accident records

3 years from the date of the last entry or, if the accident involves a child, until they are 21 years of age.

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Business contracts and arrangements

Retained for length of contract plus an additional 6 years.

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Call us on 0800 652 1117

Any business, no matter size or sector, will accumulate sensitive paperwork that is subject to strict data protection laws. Managing these documents at your office can be time-consuming, messy and lack the appropriate safeguards. At Flexible Storage, we provide businesses with secure business archive storage services that can take this hassle off of your hands. Get in touch with one of our professional storage team today to discuss your archive storage options and even receive a tailored quote.

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Frequently Asked Questions

What is business archive storage?

Business archive storage refers to the secure storage of physical documents, records, and files that are no longer actively used but are required for legal, compliance, historical, or reference purposes. It involves storing these documents in a dedicated facility designed to preserve their integrity and ensure easy retrieval when needed.

Why is business archive storage important?

Business archive storage is important for several reasons. It helps organisations free up valuable office space by safely storing and organising their archived documents off-site. It also ensures the protection and preservation of important records, minimising the risk of loss, damage, or unauthorised access. Additionally, it facilitates efficient record retention and retrieval, enabling businesses to meet legal and compliance requirements.

Is business archive storage secure?

Yes, business archive storage is designed to be secure. At Flexible Storage Solutions, we have implemented various security measures to protect the stored documents, including restricted access controls, surveillance systems, fire suppression systems, and climate control to prevent damage from environmental factors.

How long should I keep documents in business archive storage?

The retention period for archived documents varies depending on legal requirements, industry regulations, and the specific needs of your business. It's essential to consult legal and compliance experts to determine the appropriate retention periods for different types of documents. Keeping documents longer than necessary can lead to unnecessary storage costs, while premature disposal may result in compliance and legal risks.

How much does business archive storage cost?

The cost of business archive storage depends on various factors, including the volume of documents, the required level of security, the duration of storage, and additional services such as document pickup, indexing, and retrieval. It's best to get in contact with us for a customised quote based on your specific needs.


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or call us on 0800 652 1117
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