THE DOS AND DON'TS OF STORING SENSITIVE AND VALUABLE DOCUMENTS

In today's digital age, many tend to store important documents online. But there is a place for paper documents in this world and they should be protected as well as their digital counterparts: Whether it's personal documents like passports, birth certificates, and social security cards, or business documents like contracts and financial records, the loss or theft of such documents can result in identity theft, financial loss, and other serious consequences. Here are some dos and don'ts to help you protect your important documents.

Don't: Leave Documents in Plain Sight

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Never leave your sensitive documents in plain sight where they can be easily seen or accessed by others. This includes leaving them on your desk, in your car, or in an unsecured filing cabinet. Always store your documents in a secure location such as one of our storage facilities.

Do: Make Digital Copies

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In addition to storing physical copies of your documents in a fireproof facility, it is also a good idea to make digital copies. This will ensure that you have a backup in case your physical documents are lost or destroyed. You can use a scanner to make digital copies of your documents, or take pictures of them with your smartphone. Be sure to store the digital copies in a secure location, such as an encrypted hard drive or a cloud storage service with two-factor authentication.

Don't: Share Your Personal Information

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Be careful about sharing your personal information with others. Only share your personal information with trusted individuals or institutions that have a legitimate need for it. Be cautious of scams and phishing attempts, and never share your personal information online unless you are absolutely certain that the website is secure.

Do: Shred Unneeded Documents

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When you no longer need a sensitive document, make sure you dispose of it properly. This will ensure that your personal information cannot be retrieved by identity thieves. Use a cross-cut shredder to shred your documents into small pieces. Check out our Document Shredding services to get started.

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Don't: Use insecure storage spaces

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Avoid using insecure storage methods for your sensitive documents, such as a plastic bin in your attic or a broken container in your kitchen. These types of containers are not secure and can be easily damaged by water or fire. Additionally, avoid storing your documents in areas that are prone to flooding or other natural disasters.

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Do: Choose a fireproof storage service

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One of the best ways to store your sensitive and valuable documents is by storing them in a fireproof environment. This will protect your sensitive and valuable documents from one of the biggest dangers they could be exposed to. In addition, storage services that offer fireproof storage tend to offer a high security service in general. Check out all the safety features we have put in place to keep your important documents safe.

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In conclusion, storing sensitive and valuable documents requires careful consideration and planning. By following these dos and don'ts, you can ensure that your personal and business documents are stored safely and securely. Remember to always be vigilant and proactive in protecting your personal information, and take steps to prevent identity theft and financial loss. Visit our website to learn more about our Archive Storage services or call us to start your storage journey.