The finance sector is one of the most document heavy industries in the economy. With its strict statutory regulations, masses of data and highly sensitive information, special care has to be taken to securely store financial documents to ensure full protection and GDPR compliance.
As financial documents naturally deal with confidential information regarding a company or individual’s finances, they are particularly prone to security breaches and fraud. This only emphasises the importance of storing financial documents in specialised storage facilities where you can rest assured that they are in the safest possible hands but still easily retrieved.
At Flexible Storage, we provide professional storage services for businesses in the financial sector. All of your confidential documents – from client information to tax records – will be securely stored in our archiving facility in water and fireproof containers under 24 hour CCTV surveillance.
Indexing and Tracking
Our financial document storage service is convenient as well as secure, with a bespoke indexing and tracking system that gives you control over all of your stored data and records. Our file management service uses a barcoding system that allows you to track your financial documents and retrieve them whenever they are needed.
Within the financial sector, having confidence in the secure destruction of your sensitive documents is just as important as their secure storage. Once your financial documents exceed their term of retention or are just no longer useful to your business, it’s imperative that they are safely and confidentially destroyed. As a financial organisation, it is your legal responsibility to ensure the destruction of any confidential waste in order to comply with the GDPR data protection act.
At Flexible Storage, we can securely transfer any of your unwanted files to our fully licensed partner shredding company where full certification is issued after every destruction. This way, you can ensure your unwanted financial data and documents have been professionally destroyed, keeping you fully compliant with data protection laws.
Financial documents retention timescales:
- Accounting records – 3 years for private limited companies and 6 years for public limited companies.
- Income tax and NI records – 3 years after the end of financial year in which they started.
- Wage and salary records – minimum of 6 years
- VAT records – minimum of 6 years from the date created
Having provided storage services to financial businesses for many years, you can rest assured that your documents are in the most secure hands. Get in touch with one of our professional storage consultants today to receive a tailored quote for all of your financial document storage needs.
EFFICIENT, RELIABLE & FRIENDLY
“Flexible Storage are efficient, reliable and friendly whilst running a professional business service and we have been very happy with them since the start of our contract.”Sally Hills, Bretts Business Recovery
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