Flexible document storage for all your secure archiving needs within London and the Home Counties.
We offer bespoke document storage services to ensure we meet all of your company’s needs. With years of experience, we work with a wide range of sectors and industries from legal, financial and construction businesses, to healthcare and the wider public sector.
SECURE RECORDS MANAGEMENT LONDON
Document storage and tracking services ensure you are compliant with legal regulations as well as provide you with a secure space-saving solution for offices with limited resources.
The reason for tracking a file may be different from company to company, be it compliance, simple retrieval or just knowing which partner has the file. With our records management system you can see where each document and archive box is at any one time, allowing for ease of retrieval.
For ultimate access, we can record the name, full address and file number of each of your files or archive boxes. We can then use this data to create a bespoke records management system following our initial consultation.
If you are looking to transfer your document archive from another storage facility, we can facilitate a quick and easy handover. Your previous supplier should already have an electronic record of all of your stored documents, which can easily be transferred to our file management system. If not, we will happily re-index your archive to make sure you are now getting the best document storage service available.
Access to our file management system will enable the user to track the location of files within your organisation or throughout the storage and retrieval process. Our trained technical staff will provide full archive storage training. Barcode labels can be placed on files and boxes and then entered into our system via the scanner and web portal.
At the start of your agreement we will collect your initial intake of files and archiving boxes for FREE. This ensures a secure and timely delivery of your files.
Ideal for documents and boxes which, by law, have to be kept for long periods of time and are unlikely to be retrieved.
Our deep archive storage service is available on a 4 year minimum term, with retrievals an additional option and priced upon request. It is possible to request a combined package, so that your boxes are split across the different levels of storage.
PROMPT & PROFESSIONAL SERVICE
“As a long standing customer of Flexible Storage Solutions I cannot recommend them highly enough. They provide a prompt, professional service.”Martin Bowers, Cook Taylor Woodhouse Solicitors, SE London
DOCUMENT STORAGE PROCESS
You can use your own boxes or we can supply you with our robust archive boxes to box up all types of files from business paperwork to medical records.
Our friendly team will then collect your documents from your location at a time convenient for you. You can index your documents yourself prior to collection or we can take care of it for you.
TRACKING & INDEXING
Our indexed numbering and barcode system can record every document or box that you need. They will then be entered into our Warehouse Management System, allowing quick and easy access whenever you need a particular file.
Your files will be securely stored at our archive storage centre in fire and waterproof units. With our file management system, you can manage all of your documents through our website so you can view and control your inventory 24 hours a day.
You can retrieve your documents and boxes whenever you like by contacting us by phone, email or via our online file management system. We provide weekly, next day or same day delivery to locations all over London, Essex, Kent and other Home Counties.
When you no longer need to store your documents or they exceed their regulatory compliance date, we can securely destroy them for you. Our partner shredding company is fully certified to destroy any type of confidential waste and all destructions come with professional certification.
Document Storage London Services
- FREE initial archive box collection
- Document indexing, tracking & retrieval
- Deep storage for longer periods
- Professional confidential waste shredding & consoles
- Secure archive storage in our facility just to the East of London
Document Collections and Deliveries Across London
With daily visits across London, our dedicated fleet of DBS-checked drivers are on hand to make quick and convenient document collections and deliveries. We never use third-party companies to handle our customers’ documents – we prefer to take care of everything ourselves.
By removing the problem of cluttered offices we ensure your documents are both secure and easily retrievable. With a simple collection service, barcode identification and flexible delivery options, we will allow you to focus on your business in a clutter free, efficient office.
Request a quote below, or call us on 0800 652 1117 for a custom quote.
REQUEST A QUOTE
We aim to be in touch within 24 hours