What Are The Benefits Of Document Storage Over Self Storage?

There is a lot to be said about self-storage and the ability to utilise off-site space for your business. When it comes to documentation storage though, on most occasions, you will be better off with a dedicated document storage facility.

Any business, no matter what size, will accumulate all types of paperwork that is subject to General Data Protection Regulation (GDPR) laws. Managing large amounts of paperwork can become very time consuming and not very cost effective. A dedicated document storage service can help significantly with operations and assist in you remaining compliant. Let’s talk about some of the benefits of our dedicated document storage services.

1: Cost

It is a common misconception that document storage is far more expensive than self-storage services.

This is far from the truth.

Not only are the costs cheaper but there are also added financial benefits to outsourcing your storage and filing systems to a dedicated company. One of the main ones being that you do not have to employ or use existing staff to retrieve the documents. This saves on travel, staff hourly costs and training for the storage systems in place. Our team can have your documentation delivered to you from a simple phone call.

2: Barcoded and tracked boxes

Gone are the days of physical filing systems used to store location data about products and items. Using barcoded and tracked boxes we can efficiently access the location of all your important documents. This is the most effective way to keep track of your documentation. It means that within minutes your documentation can be located and sent for without any confusion or time wastage. Having an effective retrieval process can make the entire process of your important documentation retrieval seamless and hassle free.

3: Water and fire-proof storage

Fire and water damage are a very real risk for any stored items including important documentation. Although with normal items there are insurances and financial reimbursements, this will not cover the loss of the data within your documents. This is a very important factor for any type of document storage.

4: GDPR compliant

General Data Protection Regulation (GDPR ) has become a huge part of modern day life within business. It is a term that covers a wide variety of data protection aspects within the industry. All GDPR conditions are met with our secure document storage services.

With data security being at the forefront of information storage we make sure that every aspect of your documentation storage is GDPR compliant. This means you can relax with the knowledge that there will be no data breaches or concerns while you use our premium service.

5: Your boxes and files retrieved as and when you need them

The last thing you want when you need access to important data is a bottleneck in the retrieval process. This is one of the main reasons to use a dedicated documentation storage service. Whatever you need is only a phone call or an email away. Using our top of the line inventory systems means we can retrieve any documentation you require quickly and efficiently in a timely manner. This means that if you have time critical documents that you need to get hold of you will not need to worry about things our end.

6: Up to date inventories

As with any form of data management, quick and hassle free access is a must. We have systems in place to allow for any requisition of data to be prompt and stress free.

We can produce up to date inventories of all your documentation whenever you need them. This service comes with the package and is useful for staying up to date with all your stored documents.

If you have anymore questions regarding storage of your important documentation then contact us today.